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AI Employee · Bookkeeper

Your AI Bookkeeper

Categorized transactions. Monthly P&L. Zero spreadsheets. Your books, done automatically.

Hire This Employee → See Your ROI

Capabilities

What This Employee Does

Your books — reconciled, categorized, and report-ready every month without touching a spreadsheet.

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Connects to your bank accounts and credit cards securely

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Auto-categorizes every transaction using AI + your custom rules

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Generates monthly P&L and balance sheet reports

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Sends reconciliation alerts when numbers don't match

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Flags unusual spending patterns or potential fraud

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Prepares tax-ready reports for your CPA each quarter

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Integrates with QuickBooks, Xero, and FreshBooks

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Provides cash flow projections based on real transaction data

Cost Comparison

What This Replaces

A part-time bookkeeper — at a fraction of the cost, available 24/7.

Human Cost

$500–$2,000/mo

Part-time bookkeeper salary + onboarding

VS

EmpireFlow

$497/mo

Included in your Starter plan

YOU SAVE

Up to $18,000/yr

Vertical Fit

Best For

Any business where accurate financials drive better decisions.

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Roofers

Per-job cost tracking and material expense categorization

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Contractors

Project billing, subcontractor expenses, and job profitability reports

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Gyms

Monthly recurring revenue tracking and membership cohort analysis

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Law Firms

Trust accounting awareness, retainer tracking, and billable hour reconciliation

Setup Process

How It Works

Books reconciled in your first week — no accountant required to set up.

1

Connect

Securely link your bank accounts, credit cards, and accounting software via read-only API access. No credentials stored — bank-grade encryption throughout.

2

Configure

Set your chart of accounts, custom categorization rules, and reporting preferences. Define which expense types matter most for your business model.

3

Deploy

Your AI Bookkeeper processes your transaction history, delivers your first P&L report, and begins monitoring in real-time from day one.

Plan Availability

Included In

Available on all plans — Starter, Growth, and Enterprise.

Starter — $497/mo

Growth — $997/mo

Enterprise — Custom

Full payroll processing (not just expense tracking) available on Enterprise. Multi-entity books available on Growth and higher.

FAQ

Common Questions

Yes — bank-grade AES-256 encryption, read-only account access (we can never move money), and SOC 2 compliant infrastructure. Your credentials are never stored. Access is managed through secure OAuth tokens that can be revoked at any time.

No — and it's not designed to. The AI Bookkeeper organizes your books and prepares your financials so your CPA spends less time (and therefore charges less) doing data entry and reconciliation. Most clients see their accounting fees drop 30–60% within the first quarter.

Yes — cash transactions are recorded via manual entry directly in your dashboard or through receipt scanning via the EmpireFlow mobile app. Photos are OCR'd and automatically categorized. Cash accounts reconcile monthly against your manually-confirmed totals.

Both cash and accrual basis accounting are supported, and you can switch per-report. If your CPA prefers accrual for tax purposes but you want to see cash basis for operational decisions, both views are available in your reporting dashboard.

Payroll is automatically tracked as expense line items — wages, taxes withheld, and employer contributions — syncing from your payroll provider. Full end-to-end payroll processing (running payroll, filing taxes) is available as an Enterprise add-on.

Ready to hire your AI Bookkeeper?

Clean books. Quarterly tax packets. Zero spreadsheets. Starting at $497/mo.

Hire This Employee → Calculate My ROI